Initially, the best tool is often a shared view of a document in its native application. The ability to show real-time changes to two or more viewers and to hand over control to any participant makes these long distance conferences great productivity tools.
For documents in progress, password-protected “Cloud” sites keep everyone viewing the most current version. When final versions of Schedule Price Lists are posted, they are available to the authorized individuals whenever and wherever they need them.
For the contract file, FedPro provides hard copy in a binder with custom dividers. During negotiations and each of the 5-year contract periods, FedPro provides electronic or hard copy documents with headers that state the name and divider for each one.